New features, as they ship

The tattoo, on the waiver

Before they sign, the client sees the design, the artist, the placement, the price and the session date, and ticks that it's all correct. If something's off, they message you first. The signed waiver keeps those details exactly as they saw them.

Find it: The client's waiver, and View waiver on a request

Printed name under the signature

Clients print their first and last name beside their signature, or the parent or guardian's when they sign for a minor.

Find it: The client's waiver

A new waiver when the tattoo changes

If the placement, design, size or price changes after the client has signed, the request shows what changed. Ask for a new waiver and they get an email to check the new details and sign again. Until they do, it shows as not signed, and every earlier version is kept.

Find it: Bookings → a request → Waiver

Talking isn't waiting

A request you're messaging about is no longer counted as left waiting: no "still needs a quote" email, no automatic quote reminder to the client mid-conversation, and it's out of the stale counts on the Overview, the bell and the morning brief. It shows as Talking in Bookings. Talking on Instagram or the phone instead? Tap We're talking on the request and it holds for 7 days. A client waiting on your reply still shows as a new message.

Find it: Bookings → a request

Quotes start with the price in

Send a quote opens with the amount filled in: a flash design's price, or the top of the estimate the client saw. The deposit is left for you to set.

Find it: Bookings → a request → Quote

Sign from the link on any phone

A client who opens their waiver link on a phone they haven't used before gets a sign-in code by email, then goes straight to the waiver.

Find it: The client's waiver

Clients say when suits them

Booking now asks how soon they'd like it (as soon as possible, within the week, a few weeks out, or flexible), the best time of day, and the best days. It's all taps, all optional, and it shows on the request. Booking for someone from their client page or New request asks the same, so a request you hand to another artist arrives with it.

Find it: Book → Details

Offer times with the quote

Add up to three times you can do as you send the quote, with a note on each saying whether it fits what the client asked. You set the times, so your hours stay yours. Change or add times any time before it's booked. While they choose, the request shows one line where the empty first session was, with Plan sessions yourself for sittings you'd rather set by hand.

Find it: Bookings → a request → Quote

Pick a time and pay in one tap

Clients see the times on their request and in the quote email. One tap holds the time and takes them to pay the deposit, and the session goes on the schedule as soon as it clears, by card or cash. With no deposit, picking books it. If none suit, the chat is right there.

Find it: The client's request page

Times for the next session too

For a piece that takes more than one sitting, send a few times for session 2 the same way once the first is booked, and the one they pick goes straight on your schedule. It shows when you've planned more sessions, or once a sitting's done.

Find it: Bookings → a request → Times for session 2

Share your page, your flash or the studio's

Your link on the Overview can be your booking form, your artist page, just your flash, or the studio's page. Copy DM reply uses whichever you pick, and a client who lands from your link and books someone else still shows as brought in by you.

Find it: Overview, Your booking link

Send a client to one artist's flash

Send a link from a client's page, or from the link button in their chat: the studio's page, all the flash, or an artist's page or just their flash. From their page it's a ready message to text, email or copy. Whatever they book from it shows as brought in by you, whoever does the tattoo.

Find it: Clients → a client → Send a link

Send a quote, right from the message

When you or your client mention a quote, a price or a consultation in the messages, a Send a quote or Book a consultation button appears under that message. Tap it to go straight to the quote form or the booking.

Find it: Bookings → a request → Messages

Book from a client's page as a request

Book on a client's page starts a request with their details filled in, the same as New request in Bookings. An artist gets it straight away. Anyone else picks the artist, who gets a notification, or leaves it open. Artists can add requests too.

Find it: Clients → a client → Book

Send a client to an artist, with the credit

The front desk can drop a link to an artist's page or the flash shop into a message. Whatever the client books from it, with any artist, shows who brought them in. Reports can filter by it, and the spreadsheet includes it.

Find it: Bookings → a request → Messages → the link button

Change a client's email

Edit a client's email, or add one for someone you only had a number for. Their requests, calls and notes stay with them.

Find it: Clients → a client → Edit contact

Internal notes when you book

Booking from a client's page or New request, add notes only the studio sees: why it suits the artist you're sending it to, or what you've told the client. They go in the request's team notes.

Find it: Clients → a client → Book

Your own text color

Pick the color of the words on your storefront and booking pages, from a set of light and dark shades or any color you like. A sample shows it on your background, with a note if it would be hard to read.

Find it: Storefront → Brand & style → Text color

Box flash sheet designs exactly

When you add a flash sheet, you draw a box round each design to cut out. Zoom in close, switch to Move to slide around the sheet with one finger, and tap Add box to drop a box right where you're looking, then fit it by its corners. On a computer, hold the space bar to move around while you draw.

Find it: Flash Sheet → Add many → Flash sheets

Browse your artist's flash from your request

A request with no design picked yet, such as one the studio wrote up for you, opens with your artist's flash a tap away. Pick a design and it goes on your request.

Find it: Your request page

Estimate in the welcome message

Turn on Put the estimate in the first message and email, and a client's first message and request email include their estimate, as the booking shows it. It's off unless you turn it on, so nothing in writing reads like a price before your artist quotes.

Find it: Settings → General

Designs found instantly

Add a photo of a flash sheet and each design is boxed straight away. Pinch to zoom in for a closer look, and drag across anything that was missed to add it.

Find it: Flash Sheet → Add many → Flash sheets

Keywords for the whole batch

Add keywords once when you add many, and every design in the batch gets them on top of its own.

Find it: Flash Sheet → Add many

Names are optional

Leave a design's name blank and it goes on the sheet named after its style, like Traditional flash.

Find it: Flash Sheet

Add many at once

Pick up to 30 photos or take one. Set the artist, price, size and edition once for the batch, and every design comes in as a draft only you can see until you publish it.

Find it: Flash Sheet → Add many

Flash sheets, split for you

Photograph a sheet with several designs on it and each one is found, cut out and cleaned up. Check the boxes first: tap one to leave it out, drag to adjust, or drag across a design to add it.

Find it: Flash Sheet → Add many → Flash sheets

Names and keywords suggested

Each design gets a suggested name, style, color and keywords, marked so you know to check them. Prices are always yours to set. The design editor can suggest them too, and designs with no keywords can get them in one go.

Find it: Flash Sheet → Drafts

Keywords, price and artist in bulk

Select designs, tap Edit, and add keywords to all of them. Each design keeps its own keywords too. Tap a keyword to take it off every design that has it, or set one price for the lot. Owners and managers can also move them to another artist.

Find it: Flash Sheet → Select → Edit

Tag what's missing in one tap

When some designs have no keywords, the Flash Sheet tells you how many and selects them for you, so clients searching the flash shop can find them.

Find it: Flash Sheet

6 artists on the Studio plan

Studio is still $149 a month and now covers up to 6 artists, plus 2 guest artists at a time. Each artist after that is $25 a month.

Find it: Settings → Billing

Passkeys

Sign in with Face ID, Touch ID or your device's PIN. Add a passkey once on each device you use, and your password still works whenever you need it.

Find it: My Profile → Passkeys

Reports

Every job in one list. Filter by dates, artist, status, what's still owed, or search a client, sort it how you like, and export exactly that list as a spreadsheet. Charts of the same list show what was collected each month, by artist, by style and where jobs stand.

Find it: Reports, in the sidebar under Money

Every signed waiver, by client

Look up any client's waiver by name: when they signed, what they confirmed, the terms they agreed to and their signature. Handy for audits and inspections.

Find it: Reports → Waivers

Open a waiver from the request

A signed waiver now opens in full from the client's request, any time — signature, confirmations and terms. New waivers also keep the exact wording the client agreed to.

Find it: A request → View waiver

Your own background colours

Beyond the presets, choose Custom and pick two colours: one for the page and one for cards and panels. Text switches to light or dark on its own, so it always reads.

Find it: Storefront · Brand & style

Three new headline fonts

Script, Woodtype and Marker join the headline type options: flowing tattoo script, an old-west poster face, and hand-drawn brush lettering.

Find it: Storefront · Brand & style

Your look in the API

Websites built on your API can now match your storefront: your colours and headline font come with your studio details.

Find it: inkedflowos.com/developers

A public API for your website

Hand your web developer one link and your site can show your artists, flash and reviews in your own design, always up to date. Every Book button goes to your InkedFlowOS booking form, so deposits are handled there.

Find it: Storefront · Share, and inkedflowos.com/developers

No deposit needed

Quoting a regular, a touch-up or a small piece? Tick No deposit needed and the client gets the quote with nothing to pay first. Set the session's date and they're booked; the full price is collected at the session.

Find it: Bookings · a request · Quote

Recent work, full-size

Tap a piece in Recent work on your studio's page to see it full-size and swipe through the rest. The artist's name and photo sit underneath, one tap from their page.

Find it: Your studio's page · Recent work

Back and forward on the home screen

Saved InkedFlowOS to your home screen? Back and forward arrows now sit at the top of the screen, for the dashboard, your studio's page and the client's account.

Flash for any artist

Owners and managers can post flash for any artist and move a design to another artist when editing it. Filter the list to one artist and new designs start on them.

Find it: Flash · Add design

Pick from flash

Adding a request? Pick the design from your flash shop, with all its search and filters. The artist, placement and style fill in, and a copy is set aside for the client.

Find it: Bookings · New request

Change design

Swap the flash on a request for another before the deposit. The old design goes back on sale, and a design by another artist takes the request to them. Clients can change theirs too, from their own artist's designs, until it's quoted.

Find it: Bookings · a request, and the client's request page

New request

A client asked in person, by phone or in a DM? Add their request from Bookings and give it to an artist, or leave it open. They get an email with a link to it, where they can add photos.

Find it: Bookings · Requests

Send to artist

Any request can go to another artist with a note on why it's a fit. It arrives marked Referred by you, with its photos and messages, and the client is told who'll be doing their tattoo. Artists can pass on their own requests too.

Find it: Bookings · a request

Bookings

Requests, the calendar and walk-ins are now one Bookings section with tabs. Every request shows where it's at, from New to Quoted, Deposit paid, Booked and Done, and a paid request with no session on the calendar yet says so.

Find it: Bookings

Open requests

Requests with no artist yet, including First Available bookings, sit at the top of every artist's Requests tab with an alert when one comes in. Tap Take it and it's yours.

Find it: Bookings · Requests

Nudge a walk-in

Once a walk-in has been told they're up, Nudge sends them another alert on their phone and a reminder email. The board shows how many times they've been nudged.

Find it: Appointments · Walk-ins

The whole tattoo on a walk-in's page

A walk-in who taps their place in line sees their design the way a booked client does: the picture, size, placement, style, color and time in the chair, plus their artist, the studio's address and number, and when they checked in.

Find it: Client account · Walk-in

Cash, wherever you take it

Every charge on a request's Payments card has a Cash button, and Paid the rest in cash settles everything still owed in one tap. It comes off the balance straight away, with no service fee. For an artist on commission, it records what they owe the shop from the cash in hand.

Find it: A request · Payments

Sign in with a code

Clients sign in with the email they booked with: we send a 6-digit code to type in, along with a link. The code works in the app saved to their home screen, so they can open their tattoos and turn on alerts from there.

Find it: Clients: My tattoos

Walk-ins see their place from their account

A walk-in who leaves an email sees their place at the top of My tattoos: where they are in line, the rough wait, and the design they picked with its artist and price.

Find it: Clients: My tattoos

Change many flash designs at once

Tap Select on the Flash Sheet, pick the designs, and change them together: make them walk-in ready, set them to color or black & grey, change the style or size, or put them in a drop. Archive or delete a batch the same way.

Find it: Flash Sheet · Select

Consultations on your calendar

Tap a day on the calendar to see its consultations alongside its sessions, with the time and a tap through to the request.

Find it: Appointments · Calendar, and a request's Next step

A sent quote looks sent

Once a quote goes out, the request shows it clearly: the price, the deposit, who it went to and where it stands. Change it whenever you need to.

Find it: A request · Quote

Sell gift cards

Turn on gift cards and your shop page gets a Gift cards line where anyone can buy one. They pick an amount, add a note, and it's emailed to the person it's for, either right away or on a day they choose, like a birthday or Christmas morning. The money goes to your account when they buy, and the buyer pays the usual service fee on top.

Find it: Dashboard · Gift cards (under Money)

Long lists show a page at a time

Activity, Clients and your Flash page now show the first page, with a Show more button at the bottom, so they're quick to get through on a phone. Search and filters still look through everything.

Find it: Dashboard · Activity, Clients, Flash and Help

Your clients' home, across every studio

A client's account is now one place for everything they've booked with you and any other studio on InkedFlowOS: their next session, anything waiting on them, their gift cards, the studios and artists they've been to, and every request with its receipts, waiver and aftercare.

Find it: Clients: My tattoos

Sessions say what they do

Each session on a request shows when it is (or that it isn't on the calendar yet), with labelled Date, Start time and Length boxes. The icons are gone: there's one big Mark session done button, then Mark as touch-up, No-show, Cancel session and Delete in words.

Find it: Any request → Sessions

Turn on alerts from your dashboard

A card on your dashboard turns on pop-up alerts on that phone or computer for new requests, client messages and team notes, plus your day each morning. On an iPhone, alerts work once InkedFlow is on your home screen, and the home screen card now says so.

Find it: Dashboard

Who to reach out to today

The top of the Clients page now shows who to reach out to today, and why. It's worked out from what's already in InkedFlow, so nobody has to keep a list.

Find it: Clients

Client groups

Save the groups of clients that matter to your studio: your big spenders, your regulars, everyone you haven't seen in a year, cover-ups, quotes that never booked. Set it up once and it fills itself, so the right people are always one tap away.

Find it: Clients → Save a group

A client's whole history

Every client's page now has one History: requests, quotes, deposits, sessions coming up, payments, reviews, calls and notes, and the campaigns they were sent. Pin a note to keep it at the top.

Find it: Clients → any client

Call categories

Sort your leads by what happened on the call. Make your own categories, like Wants a quote, Call back later or Not interested, and see who's in each one on its own page, ready to call.

Find it: Clients → Categories

A Called button

Tap Called on any client to record the call. Pick what happened and they're filed under it, and they drop to the bottom of the list, so whoever's next to call is always on top.

Find it: Clients

Sort and filter your clients

Sort the client list by who to call next, biggest spenders, not seen longest, name and more, and narrow it down by category or artist. Start calling goes through exactly what's showing.

Find it: Clients

Schedule: who's in when

A new Schedule page shows every artist's hours for the week, with their extra days and time off. On a phone it shows one day at a time.

Find it: Schedule

Tags and contact preferences

Tag clients, note how they found you, and record what they asked you not to do. Someone who doesn't want calls is left off every calling list, and someone who doesn't want campaign emails never gets one.

Find it: Client page → Tags & preferences

Pull down to refresh

Added InkedFlow to your home screen? Pull down at the top of any page to refresh it, the way you would in a browser.

More in Activity

Activity now shows the client book and more of the account: calls and texts logged on a client's page (how it went, never what was said), clients added or imported, merges, email campaigns sent, sessions booked, refunds and booth rent paid. All with who did it.

Find it: Activity

Know when there's an update

When we release something new, a small “A new version is ready” note appears at the top. Tap Update and you have it, with no closing and reopening the app.

Every client has a page

Tap anyone on the Clients page to open their page: Call, Text and Email buttons, where they stand and when to follow up, their requests, and what came over from your old system. Clients you've imported, from Square, Vagaro, a spreadsheet or any other list, have one too, even if they've never booked here.

Find it: Clients, tap a client

A call log for the whole team

After a call, tap how it went (talked, no answer, left a voicemail, texted), add a line if there's more to say, and log it. Everyone on the desk sees who called and when. A missed call offers a day to try again.

Find it: On a client's page

Work through a calling list

Filter your clients, say to everyone not contacted yet, and tap Start calling. You go from one client to the next, never-called first, logging each call as you go. When you come back from a call, the page asks how it went. Every client on the list now shows when they were last contacted.

Find it: Clients, Start calling

One person, one page

An imported contact with just a phone number now joins the client who booked with that number, so their old history and their bookings are in one place. When two entries might be the same person, like the same name with a second email, the client's page asks, and Merge puts them together. Changed your mind? Separate splits them again.

Find it: On a client's page

Add a client by hand

Put in someone from a paper card or a phone call with just a name and a number or email, and fix anyone's details with Edit on their page.

Find it: Clients, Add client

Straight to your dashboard

If you're already signed in, the login page and the home-screen app take you straight in, and your phone's password manager fills the form.

Choose who's on your shop page

Artists are listed automatically. Owners and managers show once they've added a style or some work, and a switch per person lists or hides anyone without affecting booking.

Find it: Storefront, Artists, Who's listed

A portfolio that swipes like your camera roll

Pieces fade in as they load, swiping follows your finger, and the phone's Back button closes the photo instead of leaving the page.